AICONIQ EVENTS

FULL - SERVICE

EVENT PLANNING

At Aiconiq Events, we take great pride in creating the most unique and successful business events in the region. Our full-service event planning ensures that no detail is left unturned throughout the planning process. We work closely with you to define objectives, select and manage expert venues, appoint and supervise creative partners and vendors, and plan catering and menus that align with your budget and aesthetic. Our comprehensive approach covers logistics and operations, creation of detailed timelines and drawings, budget development and maintenance, attendee management, and post-event reviews. With Aiconiq Events, you can be confident that every aspect of your event is meticulously planned and executed, ensuring a seamless and memorable experience.

By entrusting Aiconiq Events with your full-service event planning, you can focus on your core objectives while we handle every detail with precision and care. Let us create an exceptional event that exceeds your expectations and leaves a lasting impression on your audience.

Key Components:

Objective Definition: We work with you to clearly define the goals and objectives of your event, ensuring alignment with your vision.
Expert Venue Selection and Management: Our team identifies and secures the perfect venue, managing all aspects to ensure it meets your needs.
Creative Partner and Vendor Supervision: We appoint and oversee creative partners and vendors, ensuring high-quality service and seamless coordination.
Catering and Menu Planning: We plan catering and menus that align with your budget and aesthetic, providing a delightful culinary experience for your attendees.
Logistics and Operations: Our team handles all logistical aspects, ensuring smooth operations throughout the event.
Detailed Timelines and Drawings: We create comprehensive timelines and detailed drawings to guide the planning and execution process.
Budget Development and Maintenance: We develop and maintain a detailed budget, ensuring financial efficiency and control.
Attendee Management: We manage all aspects of attendee registration and engagement, ensuring a smooth and enjoyable experience for your guests.
Post-Event Reviews: We conduct thorough post-event reviews to assess success and gather insights for future improvements.

Importance:

Comprehensive Planning: Our full-service approach ensures that every detail is considered and addressed, providing a seamless event experience.
Resource Optimization: Efficient planning and budget management help you allocate resources effectively, maximizing the impact of your event.
High-Quality Execution: Our meticulous attention to detail and expert supervision ensure that your event is executed to the highest standards.
Enhanced Attendee Experience: Thoughtful planning and management create a memorable and enjoyable experience for your attendees.
Continuous Improvement: Post-event reviews provide valuable insights for future events, helping you continuously improve and achieve greater success.

EVENT DESIGN

Aiconiq Events’ design talent, under the leadership of Head of Events Lana Fomiceva, is renowned. She works closely with clients to define their unique vision, from creating detailed design plans and storyboards that provide a clear visual representation, to the selection and procurement of all design components. AE ensures that every element — color palette, graphics and signage, venue layout, decor and furniture, audio & visual equipment, stage design, catering setup, branding & interactive elements, to name a few — is thoughtfully curated and clearly communicated to creative partners through detailed instructions, ensuring cohesive harmony throughout the project.

By entrusting Aiconiq Events with your event design, you can be confident that every visual element will be expertly crafted to create a stunning and cohesive event. Let us bring your vision to life, ensuring a memorable and impactful experience for your attendees.

Key Components:

Vision Development: Collaborating with clients to understand their vision and translating it into a comprehensive design plan.
Storyboarding: Creating detailed storyboards that provide a visual representation of the event design, ensuring alignment with the client's vision.
Component Selection: Carefully selecting and procuring all design elements, including color palettes, graphics, signage, decor, and more.
Detailed Instructions: Providing clear and detailed instructions to creative partners to ensure seamless execution of the design plan.
Cohesive Harmony: Ensuring all design elements work together harmoniously to create a visually stunning and memorable event.

Importance:

Visual Impact: A well-designed event creates a strong visual impact, enhancing the overall experience for attendees.
Brand Alignment: Ensuring that the event design aligns with the client's brand and message, creating a cohesive and professional appearance.
Memorable Experience: Thoughtful design elements contribute to a memorable and engaging event experience for all attendees.
Attention to Detail: Meticulous attention to detail in design ensures that every aspect of the event is visually appealing and well-coordinated.
Client Satisfaction: By working closely with clients and understanding their vision, we ensure that the final design exceeds their expectations.

VENUE AND HOTEL

SELECTION

Selecting the perfect venue and hotel is a critical component of a successful event. At Aiconiq Events, we specialize in identifying and securing exceptional venues that elevate your event experience. Our focus is on prominent and unique locations in the Alpine Region, including Austria and Switzerland, as well as stunning venues by the Baltic Sea. These picturesque settings provide a breathtaking backdrop for your event, ensuring a memorable experience for all attendees. However, our expertise extends beyond these regions, and we are fully equipped to organize events at your desired location, wherever it may be.

By entrusting Aiconiq Events with your venue and hotel selection, you can be confident that every detail will be carefully planned and executed, ensuring a seamless and unforgettable event experience. Let us help you discover the perfect venue that aligns with your vision and elevates your event to new heights.

Key Components:

Tailored Venue Selection: We work closely with you to understand your event requirements and preferences, selecting venues that align with your vision.
MICE-Friendly Hotels: Our selection includes hotels that cater to Meetings, Incentives, Conferences, and Exhibitions (MICE), ensuring all your event needs are met.
Scenic Locations: We offer venues in the Alpine Region and by the Baltic Sea, providing unique and stunning settings for your event.
Comprehensive Site Visits: We conduct thorough site visits to ensure the venue meets all logistical and aesthetic requirements.
Vendor Coordination: We manage relationships with venue and hotel vendors, ensuring seamless coordination and execution.

Importance:

Enhanced Attendee Experience: The right venue and hotel can significantly enhance the overall experience for your attendees, making your event more enjoyable and impactful.
Brand Alignment: Selecting a venue that reflects your brand and event theme helps create a cohesive and memorable experience.
Logistical Efficiency: Proper venue selection ensures that all logistical aspects, such as accessibility and accommodation, are efficiently managed.
Scenic Appeal: Hosting your event in picturesque locations like the Alpine Region or by the Baltic Sea adds a unique and memorable element to your event.
Flexibility: Our ability to organize events in various locations provides you with the flexibility to choose the perfect setting for your event.

BUDGETING & KPI SETTING

Effective budgeting and KPI setting are crucial for the success of any event. At Aiconiq Events, we ensure your event's financial efficiency and success measurement through meticulous budgeting and strategic KPI setting. Our team works closely with you to understand your financial goals and event objectives, creating a detailed budget that aligns with your vision. We identify key performance indicators that are tailored to your event, allowing you to track progress and measure success accurately. By managing your budget and KPIs, we help you optimize resources, avoid unexpected costs, and achieve your desired outcomes.

By entrusting Aiconiq Events with your budgeting and KPI setting, you can focus on delivering an exceptional event experience while we handle the financial and performance aspects with precision and expertise.

Key Components:

Detailed Budget Planning: We create a comprehensive budget that covers all aspects of your event, ensuring financial transparency and control.
Customized KPIs: We identify and set specific KPIs that align with your event goals, providing clear metrics for success.
Resource Optimization: Our budgeting process helps you allocate resources efficiently, maximizing the impact of your event.
Cost Management: We monitor expenses closely to prevent overspending and ensure your event stays within budget.
Performance Tracking: We provide regular updates on KPI progress, allowing you to make informed decisions and adjustments as needed.

Importance:

Financial Efficiency: Proper budgeting ensures that your event is financially viable and avoids unnecessary expenses.
Success Measurement: Setting KPIs allows you to measure the success of your event against predefined goals, providing valuable insights for future planning.
Resource Allocation: Efficient budgeting and KPI setting help you allocate resources where they are needed most, enhancing the overall quality of your event.
Informed Decision-Making: Regular performance tracking enables you to make data-driven decisions, ensuring your event stays on track and achieves its objectives.

PRODUCTION

Aiconiq Events’ members are the first to arrive on-site and the last to leave the event. We provide a fully prepared logistics team and unlimited hours of service to supervise the timely installation of all elements. AE's team is there to receive creative partner and vendor deliveries, manage set-up of decor, infrastructure, staging and entertainment, technical setup, provide guest assistance, cue activities for a successful event flow, liaise with venue management, and conduct final strike. We ensure that the customer's vision is sustained and expectations exceeded throughout the duration of the event.

By entrusting Aiconiq Events with your event production, you can be confident that every detail will be expertly managed, allowing you to focus on delivering an exceptional event. Let us handle the production, so you can create an unforgettable experience for your attendees.

Key Components:

On-Site Supervision: Our team arrives early and stays late to oversee every aspect of the event setup and teardown.
Logistics Management: Coordinating the timely installation of all elements, including decor, infrastructure, staging, and technical equipment.
Vendor Coordination: Receiving deliveries from creative partners and vendors, ensuring everything is in place and ready for the event.
Guest Assistance: Providing support and assistance to guests, ensuring a smooth and enjoyable experience.
Activity Cueing: Managing the flow of activities to ensure a seamless event experience.
Venue Liaison: Working closely with venue management to address any issues and ensure everything runs smoothly.
Final Strike: Conducting the final teardown and ensuring the venue is left in pristine condition.

Importance:

Seamless Execution: Effective production management ensures that all aspects of the event run smoothly, minimizing disruptions and enhancing the attendee experience.
Time and Resource Efficiency: By handling all production details, we save you time and allow you to focus on the event's core elements.
Professional Coordination: Our expertise in managing vendors and logistics ensures that everything is in place and functioning correctly.
Enhanced Attendee Experience: Well-managed production contributes to a positive experience for attendees, making your event more enjoyable and memorable.
Customer Satisfaction: By ensuring that the customer's vision is sustained and expectations are exceeded, we deliver a successful and impactful event.

CONTRACT NEGOTIATION

Effective contract negotiation is essential for securing favorable terms and ensuring that services are provided as agreed. At Aiconiq Events, we focus on building lasting partnerships and aligning contract content with our service partners. Our team works diligently to understand your specific needs and objectives, using structured templates and proven strategies from past successful events. By handling the complexities of contract negotiation, we save you time and ensure that every agreement is clear, fair, and beneficial to all parties involved, allowing you to focus on delivering an exceptional event.

By entrusting Aiconiq Events with your contract negotiation, you can be confident that every agreement will be carefully crafted to meet your needs and protect your interests. Let us handle the complexities, so you can focus on creating an unforgettable event experience.

Key Components:

Needs Assessment: We begin by thoroughly understanding your event requirements and goals to ensure that all contracts reflect your specific needs.
Vendor Relationships: Our established relationships with vendors enable us to negotiate favorable terms and secure the best possible deals for your event.
Risk Management: We identify and mitigate potential risks in contracts, ensuring that your interests are protected and that there are no hidden surprises.
Cost Optimization: Our negotiation strategies focus on optimizing costs, ensuring that you get the best value for your investment.
Compliance and Legal Review: We ensure that all contracts comply with relevant laws and regulations, providing peace of mind and legal protection.

Importance:

Resource Optimization: Effective contract negotiation helps you allocate resources efficiently, maximizing the impact of your event.
Risk Reduction: By identifying and mitigating potential risks, we protect your interests and ensure a smooth event execution.
Cost Savings: Our negotiation expertise helps you secure the best deals, reducing overall event costs and increasing your return on investment.
Time Efficiency: We handle the complexities of contract negotiation, saving you time and allowing you to focus on other critical aspects of your event.
Legal Protection: Ensuring compliance with laws and regulations provides legal protection and reduces the risk of disputes.

EVENT WEBPAGE CREATION

Yes, we can design a stellar webpage for your event. Let’s create an engaging and informative online presence that serves as the perfect gateway to your event. Our services include everything from selecting the domain and hosting, to crafting visually appealing content sections, optimizing for SEO, and integrating seamless payment systems. We'll ensure your event webpage is not only user-friendly but also captures the essence of your event.

By entrusting Aiconiq Events with your event webpage creation, you can be confident that your online presence will be expertly crafted to attract and engage your audience. Let us create a stunning and functional webpage that serves as the perfect gateway to your event.

Key Components:

Domain and Hosting: Selecting and securing the perfect domain and reliable hosting to ensure your webpage is always accessible.
Content Creation: Crafting visually appealing and informative content sections that engage visitors and provide all necessary event details.
SEO Optimization: Implementing SEO best practices to ensure your event webpage ranks well in search engine results, driving more traffic.
Payment Integration: Integrating seamless and secure payment systems for ticket sales, donations, or other transactions.
User Experience (UX) Design: Ensuring the webpage is user-friendly, with intuitive navigation and a responsive design that works on all devices.

Importance:

First Impression: A well-designed webpage creates a strong first impression, attracting and engaging potential attendees.
Information Hub: Serving as the central hub for all event information, making it easy for visitors to find what they need.
Increased Visibility: SEO optimization helps increase the visibility of your event, attracting more visitors and potential attendees.
Convenience: Integrated payment systems provide a convenient way for attendees to purchase tickets or make transactions directly on the webpage.
Brand Representation: A professionally designed webpage reflects the quality and essence of your event, reinforcing your brand.

FINDING SPEAKERS

Are you planning a groundbreaking business event but struggling to find the right speakers? Look no further. We specialize in bringing together the brightest minds, passionate enthusiasts, and true entrepreneurs from the global industry expert community. Let us help you assemble an exceptional lineup that will elevate your event to new heights.

By entrusting Aiconiq Events with finding speakers for your event, you can be confident that we will assemble an exceptional lineup that aligns with your vision and goals. Let us bring together the brightest minds to elevate your event to new heights.

Key Components:

Expert Network: Leveraging our extensive network of industry experts to find speakers who are leaders in their fields.
Customized Selection: Tailoring the selection process to match the specific theme and goals of your event, ensuring relevance and impact.
Engagement and Inspiration: Identifying speakers who can engage, inspire, and provide valuable insights to your audience.
Diverse Perspectives: Ensuring a diverse lineup that brings a range of perspectives and expertise to your event.
Logistical Coordination: Handling all logistical aspects, including speaker invitations, travel arrangements, and on-site coordination.

Importance:

Event Impact: The right speakers can significantly enhance the impact of your event, providing valuable knowledge and inspiration to attendees.
Audience Engagement: Engaging speakers capture the audience's attention and keep them interested throughout the event.
Reputation Building: Featuring renowned speakers can elevate the reputation of your event, attracting more attendees and media attention.
Networking Opportunities: High-profile speakers can attract other industry leaders, providing valuable networking opportunities for attendees.
Content Quality: Ensuring high-quality content through expert speakers enhances the overall value and success of your event.

Our Network is broad and global

Aiconiq Events has an extensive, global network that spans continents, connecting you with industry leaders, acdemia, and practitioners.

Networking Opportunities: We facilitate connections between attendees and industry leaders, fostering valuable relationships and collaborations.

Customized Content: We tailor our speaker sessions to align with your event’s goals and audience interests, ensuring maximum relevance and impact.

We will connect you with:

High-Profile Speakers: We’ll curate a stellar lineup for your event—individuals who can provide industry insights, share real-world experiences, and inspire your audience.
Experts : Our speakers aren’t just surface-level presenters; they dive deep into the intricacies of their topics, offering in-depth training and actionable knowledge. From machine learning gurus to data science pioneers, we have connections with the visionaries who are shaping the future of technology.
Visionaries, Entrepreneurs and Futurists: Expect thought leaders, who see beyond the horizon, pushing the boundaries of artificial intelligence.
Industries: Corporate, business owners, startups, technology, academia - you name it.

CURATING SPONSOR OUTREACH

Securing the right sponsors is crucial for the success and financial viability of your event. At Aiconiq Events, we specialize in helping you structure and compile all necessary sponsorship materials, from outreach to agreement sign-off and expo zone coordination. Our comprehensive approach ensures that your sponsorship efforts are professional, compelling, and effective.

By entrusting Aiconiq Events with curating sponsor outreach, you can be confident that we will help you create professional and compelling sponsorship materials. Let us handle the complexities of sponsor engagement, including the design and coordination of expo zones, so you can focus on delivering an exceptional event experience.

Key Components:

Sponsorship Brochures: Designing visually appealing and informative brochures that outline sponsorship levels, offers, and benefits.
Customized Packages: Developing tailored sponsorship packages based on the specific needs and goals of both the event and potential sponsors.
Offer Creation: Crafting attractive sponsorship offers that highlight the value and opportunities available to sponsors.
Agreement Management: Creating and managing sponsorship agreements to ensure clear terms and expectations for all parties involved.
Benefit Coordination: Coordinating the delivery of sponsor benefits, ensuring that sponsors receive the promised exposure and value.
Expo Zone Design and Coordination: Designing and coordinating expo zones to provide sponsors with dedicated spaces that maximize their visibility and engagement with attendees.

Importance:

Professional Presentation: Well-crafted sponsorship materials reflect the professionalism and credibility of your event.
Mutually Beneficial Partnerships: Tailored sponsorship packages ensure that both the event and sponsors achieve their goals, fostering long-term partnerships.
Increased Visibility: Sponsors can help increase the visibility and reach of your event through their networks and promotional efforts.
Enhanced Attendee Experience: Sponsorships can provide additional resources and opportunities to enhance the overall attendee experience.
Efficient Coordination: Our expertise in managing sponsorship documents and expo zones ensures a seamless and organized process.

STREAMLINED

COMMUNICATION

Transforming your ideas into captivating designs, our communication services handle everything from textual drafts to visually appealing HTML emails. Preparing countless communications for sponsors, partners, speakers, and attendees is a time-consuming task, but we’ve got it covered. Whether it’s ticket layouts or personalized messages, our ready-to-use templates and efficient processes save you precious time while ensuring your message is delivered effectively.

By entrusting Aiconiq Events with your communication needs, you can be confident that every message will be expertly crafted and delivered. Let us handle the complexities of communication, so you can focus on creating an unforgettable event experience.

Key Components:

Textual Drafts: Crafting clear and compelling textual drafts for various communications, ensuring your message is conveyed accurately.
HTML Emails: Designing visually appealing HTML emails that capture attention and engage recipients.
Ready-to-Use Templates: Providing a range of ready-to-use templates for different communication needs, from invitations to thank-you notes.
Personalized Messages: Creating personalized messages for sponsors, partners, speakers, and attendees to enhance engagement and build relationships.
Efficient Processes: Implementing efficient processes to streamline the creation and distribution of communications, saving you time and effort.

Importance:

Time Savings: Our ready-to-use templates and efficient processes save you precious time, allowing you to focus on other critical aspects of your event.
Consistent Messaging: Ensuring that all communications are consistent in tone and style, reinforcing your event's brand and message.
Enhanced Engagement: Visually appealing and well-crafted communications capture attention and engage recipients, increasing the effectiveness of your outreach.
Professional Presentation: High-quality communications reflect the professionalism and credibility of your event, leaving a positive impression on recipients.
Effective Delivery: Ensuring that your message is delivered effectively to the right audience, enhancing the overall success of your event.

AGENDA FORMAT

Optimize your event's flow and structure with our customized agenda format services, ensuring a seamless and impactful experience. We will contribute to planning the agenda time, not only for the main event part, but also for the timeline and deadlines for each component, including activities before and after the event. This includes what needs to be done one month before the event, the Day-1 event schedule, and post-event activities such as thank you emails and feedback survey distribution. Additionally, we streamline the main event program, covering topics, timing, and the sequence of keynotes, panel discussions, workshops, lunch, and other technical breaks.

By entrusting Aiconiq Events with your agenda format, you can be confident that every aspect of your event will be meticulously planned and organized. Let us handle the complexities of agenda creation, so you can focus on delivering an exceptional event experience.

Key Components:

Comprehensive Planning: Developing a detailed timeline that includes pre-event, main event, and post-event activities.
Main Event Program: Structuring the main event program with clear topics, timing, and sequence for keynotes, panel discussions, workshops, and breaks.
Pre-Event Activities: Outlining tasks and deadlines leading up to the event, ensuring everything is prepared and on schedule.
Post-Event Activities: Planning follow-up activities such as thank you emails and feedback surveys to maintain engagement and gather valuable insights.
Coordination and Communication: Ensuring all stakeholders are informed and aligned with the agenda, facilitating smooth execution.

Importance:

Seamless Flow: A well-structured agenda ensures a smooth flow of activities, minimizing disruptions and keeping the event on track.
Enhanced Engagement: Carefully planned topics and activities keep attendees engaged and interested throughout the event.
Time Management: Clear timelines help manage time effectively, ensuring that all activities receive the appropriate attention.
Comprehensive Coverage: Including pre-event and post-event activities in the agenda enhances the overall experience for attendees and provides additional opportunities for engagement.
Professional Coordination: Effective communication and coordination with all stakeholders ensure that the event runs seamlessly.

RECOMMENDING TRUSTED

SERVICE PROVIDERS

Ensuring smooth event planning requires reliable and high-quality service providers. At Aiconiq Events, we are happy to recommend our trusted partners across a variety of service categories, including catering, photographers, videographers, webpage designers, transportation, and venue decorators. As your one-stop shop, we connect you with the best in the industry to meet all your event needs.

By entrusting Aiconiq Events with recommending trusted providers, you can be confident that every service will be expertly handled by professionals. Let us connect you with the best in the industry, ensuring a seamless and successful event planning experience.

Key Components:

Catering Services: Recommending top-tier catering partners to provide delicious and memorable dining experiences for your attendees.
Food and Beverage: Suggesting providers for all your food and beverage needs, including specialty items and custom menus.
Photographers and Videographers: Connecting you with skilled photographers and videographers to capture every special moment of your event.
Webpage Designers: Suggesting expert webpage designers to create a stunning and functional online presence for your event.
Transportation Services: Recommending reliable transportation providers to ensure smooth and timely travel for your guests.
Venue Decorators: Connecting you with talented venue decorators to transform your event space into a visually stunning environment.
Event Master of Ceremonies: Recommending experienced masters of ceremonies to ensure your event runs smoothly and engages your audience.
Rental Services: Providing options for rental services such as photo booths, portable prosecco bars, and other unique event enhancements.
Service Providers of Your Choice: Accommodating your preferences by recommending additional service providers tailored to your specific needs

Importance:

Quality Assurance: Our trusted partners are carefully selected to ensure high-quality services that meet your event standards.
Due Diligence: We conduct thorough due diligence on all recommended providers to ensure they meet our high standards of quality and reliability.
Convenience: Acting as a one-stop shop, we simplify the process of finding and coordinating with various service providers.
Seamless Planning: Reliable providers contribute to the smooth execution of your event, minimizing disruptions and enhancing the attendee experience.
Professional Network: Leveraging our extensive network of industry professionals to provide you with the best options available.
Peace of Mind: Knowing that you have trusted and experienced providers handling key aspects of your event gives you peace of mind.

LOGISTICS MANAGEMENT

Efficient logistics management is crucial for the seamless execution of any event. At Aiconiq Events, we meticulously plan and coordinate every logistical detail to ensure your event runs smoothly from start to finish. Let us handle and answer all the "where this, where that, when this, who's that" questions, so you can focus on the core aspects of your event. Our team leverages advanced tools and proven methodologies to manage transportation, accommodation, equipment, and on-site operations, ensuring a memorable experience for all attendees.

By entrusting Aiconiq Events with your logistics management, you can be confident that every logistical detail will be expertly handled, allowing you to focus on delivering an exceptional event. Let us take care of the logistics, so you can create an unforgettable experience for your attendees.

Key Components:

Transportation Coordination: Arranging and managing all transportation needs, including shuttles, VIP transfers, and freight logistics, ensuring timely and efficient movement of people and materials.
Accommodation Management: Securing and coordinating accommodations for guests, speakers, and staff, providing comfort and convenience throughout the event.
Equipment and Supplies: Handling the procurement, setup, and teardown of all necessary equipment and supplies, ensuring everything is in place and functioning correctly.
On-Site Operations: Overseeing on-site logistics, including registration, crowd control, and emergency response, ensuring a smooth and safe event experience.
Service Provider Coordination: Managing relationships with all service providers, ensuring timely delivery and setup of services and products, and addressing any issues that arise.

Importance:

Seamless Flow: A well-structured agenda ensures a smooth flow of activities, minimizing disruptions and keeping the event on track.
Enhanced Engagement: Carefully planned topics and activities keep attendees engaged and interested throughout the event.
Time Management: Clear timelines help manage time effectively, ensuring that all activities receive the appropriate attention.
Comprehensive Coverage: Including pre-event and post-event activities in the agenda enhances the overall experience for attendees and provides additional opportunities for engagement.
Professional Coordination: Effective communication and coordination with all stakeholders ensure that the event runs seamlessly.

TECHNICAL SUPPORT

Can you imagine anything more distracting and time-consuming than a keynote speaker unable to access their slides or a big screen failing to project what the speaker sees on their laptop? We understand how crucial it is for speakers to access their slides seamlessly and for the big screen to project exactly what’s on the speaker’s laptop. Your A/V has never looked or sounded better. Our trusted network of production partners will streamline the entire process for you. On event day, we manage everything from lights, cameras, and microphones to stage lights, lobby and venue lighting, ensuring a flawless technical execution. We handle keynotes, switch presentations from speaker to speaker, and change background images according to the event program, keynotes, and panel discussions.

By entrusting Aiconiq Events with your technical support, you can be confident that every technical detail will be expertly managed. Let us handle the technical complexities, so you can create an unforgettable experience for your attendees without worrying about distractions or delays.

Key Components:

Audio/Visual Management: Ensuring high-quality sound and visuals, including microphones, speakers, and projectors, for a seamless experience.
Lighting Control: Managing all lighting aspects, from stage lights to lobby and venue lighting, to create the perfect ambiance.
Presentation Coordination: Handling the setup and switching of presentations, ensuring smooth transitions between speakers.
Background Imagery: Changing background images according to the event program, enhancing the visual appeal and coherence of the event.
On-Site Technical Support: Providing real-time technical support to address any issues that arise, ensuring uninterrupted event flow.

Importance:

Flawless Execution: Professional technical support ensures that all A/V elements run smoothly, enhancing the overall quality of the event.
Engaging Experience: High-quality sound, visuals, and lighting create an engaging and immersive experience for attendees.
Seamless Transitions: Efficient management of presentations and background imagery ensures seamless transitions between different segments of the event.
Reduced Stress: By handling all technical aspects, we reduce stress for event organizers, allowing them to focus on other critical tasks.
Professional Appearance: Well-managed technical support reflects the professionalism and credibility of your event, leaving a positive impression on attendees.

SERVICE PROVIDER

MANAGEMENT

Effective service provider management is essential for the seamless execution of your event. At Aiconiq Events, we take the hassle out of coordinating with multiple service providers, ensuring that every detail is managed efficiently and professionally. From initial outreach to final execution, we handle all aspects of service provider management, allowing you to focus on the core elements of your event.

By entrusting Aiconiq Events with your service provider management, you can be confident that every detail will be expertly handled. Let us manage the complexities of coordinating with multiple service providers, so you can focus on delivering an exceptional event experience.

Key Components:

Initial Outreach: Contacting and negotiating with service providers to secure the best terms and services for your event.
Contract Management: Creating and managing contracts to ensure clear terms and expectations for all parties involved.
Coordination and Communication: Serving as the primary point of contact for all service providers, ensuring seamless communication and coordination.
Quality Assurance: Monitoring the performance of service providers to ensure they meet our high standards of quality and reliability.
Issue Resolution: Addressing any issues that arise promptly and effectively, ensuring that your event runs smoothly.

Importance:

Seamless Execution: Effective management of service providers ensures that all aspects of your event run smoothly, minimizing disruptions and enhancing the attendee experience.
Professional Coordination: Our expertise in managing service providers ensures that every detail is handled professionally and efficiently.
Reduced Stress: By handling all aspects of service provider management, we reduce stress for event organizers, allowing you to focus on other critical tasks.
Quality Assurance: Continuous monitoring and quality assurance ensure that all services meet the highest standards, contributing to the overall success of your event.
Smooth Collaboration: Efficient communication and coordination with service providers ensure that everyone works together harmoniously, like a well-oiled machine.

ATTENDEE REGISTRATION

AND EXPERIENCE

Smooth check-in is crucial for a positive event experience. Nothing ruins an event faster than poor attendee registration, whether it's before the event or during ticketing and entrance. Who wants to queue and be late to an event? How much time would you, as an attendee, want to spend in a queue before entering the venue? As an event organizer, you certainly don't want to miss a guest's dietary requirement. How do you plan to manage information for 100+ attendees? "You must know your attendee." With our modern tech solutions, we ensure efficient and seamless registration processes, addressing all these concerns and more.

By entrusting Aiconiq Events with your attendee registration, you can be confident that every detail will be expertly managed. Let us handle the complexities of registration, so you can focus on delivering an exceptional event experience without worrying about queues or missed details.

Key Components:

Pre-Event Registration: Setting up an efficient online registration system that captures all necessary attendee information, including dietary requirements and special requests.
Ticketing Solutions: Providing seamless ticketing options, including e-tickets and QR codes, to streamline the check-in process.
On-Site Check-In: Implementing fast and efficient check-in processes to minimize queues and ensure a smooth entrance experience.
Attendee Management: Using advanced technology to manage and track attendee information, ensuring accurate and up-to-date records.
Personalized Experience: Customizing the registration process to enhance the attendee experience, including personalized badges and welcome messages.

Importance:

Smooth Check-In: Efficient registration processes ensure that attendees can check in quickly and easily, minimizing wait times and enhancing their overall experience.
Accurate Information: Capturing detailed attendee information helps you cater to their needs, such as dietary requirements, ensuring a positive experience.
Time Efficiency: Reducing queue times allows attendees to spend more time enjoying the event rather than waiting in line.
Professional Appearance: Well-managed registration reflects the professionalism of your event, leaving a positive impression on attendees.
Enhanced Attendee Experience: A smooth and personalized registration process contributes to a memorable and enjoyable event experience.

ENTERTAINMENT

SOURSING

Finding the right entertainment can elevate your business conference or corporate event, creating memorable experiences for your attendees. At Aiconiq Events, we specialize in sourcing and coordinating a wide range of entertainment options tailored to your event's theme and audience. From interactive photo booths and prosecco vans to LED dance floors and cutting-edge tech-driven entertainment, we ensure that every element adds excitement and engagement to your event. By managing all aspects of entertainment sourcing, we allow you to focus on delivering a successful and impactful event.

By entrusting Aiconiq Events with your entertainment sourcing, you can be confident that every entertainment element will be carefully selected and expertly managed to enhance your event. Let us handle the details, so you can focus on creating an unforgettable experience for your attendees..

Key Components:

Customized Entertainment Options: We work with you to understand your event's goals and audience, selecting entertainment that aligns with your vision and enhances the overall experience.
Vendor Relationships: Our established network of entertainment vendors allows us to secure the best options at competitive rates, ensuring high-quality experiences for your guests.
Logistics Coordination: We handle all logistical details, from setup to teardown, ensuring that entertainment elements are seamlessly integrated into your event.
Modern and Tech-Driven Solutions: We stay ahead of trends, offering innovative entertainment options such as LED dance floors, virtual reality experiences, and interactive installations.
On-Site Management: Our team is present on-site to oversee entertainment activities, ensuring everything runs smoothly and addressing any issues that may arise.

Importance:

Enhanced Attendee Engagement: Well-chosen entertainment keeps attendees engaged and creates a lively atmosphere, making your event more enjoyable and memorable.
Brand Image: High-quality entertainment reflects positively on your brand, demonstrating your commitment to providing exceptional experiences.
Creativity Boost: Innovative entertainment options inspire creativity and leave a lasting impression on your attendees.
Cost Efficiency: Our expertise and vendor relationships help optimize costs, ensuring you get the best value for your investment.
Interactive Solutions: Engaging and interactive entertainment options enhance the overall experience, encouraging participation and enjoyment.

PROMOTIONAL SUPPORT

Effective promotional support is key to maximizing the visibility and impact of your business conference or corporate event. At Aiconiq Events, we offer comprehensive promotional strategies tailored to your event's unique needs and goals. Our team leverages a mix of traditional and digital marketing techniques to create buzz and drive attendance. By managing all aspects of event promotion, we ensure that your event reaches the right audience and achieves its full potential.

By entrusting Aiconiq Events with your promotional support, you can be confident that your event will receive the attention it deserves. Let us handle the promotion, so you can focus on delivering an exceptional event experience.

Key Components:

Marketing Strategy Development: We work with you to develop a customized marketing plan that aligns with your event objectives and target audience.
Digital Marketing: Our team utilizes social media, email campaigns, and online advertising to reach a broad audience and generate interest in your event.
Content Creation: We create engaging promotional materials, including graphics, videos, and written content, to effectively communicate your event's value proposition.
Media Relations: We manage relationships with media outlets to secure coverage and increase your event's visibility.
On-Site Promotion: Our team ensures that promotional activities continue during the event, including signage, branded materials, and interactive displays.

Importance:

Increased Attendance: Effective promotional support drives higher attendance, ensuring your event is well-attended and successful.
Brand Awareness: Comprehensive promotion enhances your brand's visibility and reputation, positioning you as a leader in your industry.
Engagement: Engaging promotional materials and activities capture the interest of your target audience, encouraging participation and interaction.
Cost Efficiency: Our strategic approach to promotion ensures that your marketing budget is used effectively, maximizing your return on investment.
Measurable Results: We track and analyze the performance of promotional activities, providing insights to optimize future events.

EVENT THEMING

AND BRANDING

Creating a cohesive theme and strong branding is essential for making your business conference or corporate event memorable and impactful. At Aiconiq Events, we specialize in developing unique themes and comprehensive branding strategies that align with your event's objectives and resonate with your audience. Our team works closely with you to design and implement a visual and experiential identity that sets your event apart. By managing all aspects of event theming and branding, we ensure a consistent and engaging experience for your attendees.

By entrusting Aiconiq Events with your event theming and branding, you can be confident that every aspect will be meticulously planned and executed to create a cohesive and impactful experience. Let us handle the details, so you can focus on delivering an unforgettable event.

Key Components:

Theme Development: We collaborate with you to create a unique and compelling theme that reflects your event's purpose and goals.
Brand Identity Design: Our team designs a cohesive brand identity, including logos, color schemes, and visual elements, to create a unified look and feel.
Decor and Ambiance: We handle all aspects of decor, from lighting and signage to table settings and stage design, ensuring that every detail aligns with your theme.
Branded Materials: We produce high-quality branded materials, such as banners, brochures, and giveaways, to reinforce your event's identity.
Interactive Elements: We incorporate interactive elements, such as photo opportunities and branded installations, to engage attendees and enhance their experience.

Importance:

Memorable Experience: A well-executed theme and strong branding create a memorable and immersive experience for attendees, leaving a lasting impression.
Brand Recognition: Consistent branding throughout your event enhances brand recognition and reinforces your message.
Engagement: Thoughtfully designed themes and branding elements capture attendees' attention and encourage participation.
Professionalism: A cohesive and polished event theme and branding convey professionalism and attention to detail, elevating your event's overall quality.
Differentiation: Unique theming and branding set your event apart from others, making it stand out in the minds of your attendees.

GIFTING & CORP SWAG

Thoughtful gifting can significantly enhance the attendee experience at your business conference or corporate event. At Aiconiq Events, we specialize in curating and managing gifting strategies that leave a lasting impression. Our team works with you to select meaningful gifts that align with your event's theme and objectives. Additionally, we can suggest potential sponsors to partner with, elevating the gifting experience with exclusive offers and high-quality items. By handling all aspects of gifting, we ensure that your attendees feel valued and appreciated.

By entrusting Aiconiq Events with your gifting strategy, you can be confident that every gift will be carefully selected and expertly managed to enhance your event. Let us handle the details, so you can focus on creating an unforgettable experience for your attendees.

Key Components:

Curated Gift Selection: We collaborate with you to choose gifts that reflect your event's theme and resonate with your audience, from practical items to memorable keepsakes.
Sponsor Partnerships: We identify and recommend potential sponsors who can provide exclusive gifts or offers, such as coupons or branded merchandise, to enhance the gifting experience.
Customization: Our team ensures that all gifts are personalized and branded, creating a unique and cohesive experience for your attendees.
Logistics Management: We handle the procurement, packaging, and distribution of gifts, ensuring a seamless and efficient process.
Feedback and Evaluation: We gather attendee feedback on the gifting experience to continuously improve and tailor future gifting strategies.

Importance:

Enhanced Attendee Experience: Thoughtful and well-chosen gifts make attendees feel appreciated and valued, contributing to a positive event experience.
Brand Loyalty: High-quality and personalized gifts reinforce your brand's image and foster loyalty among attendees.
Engagement: Partnering with sponsors for exclusive gifts adds an element of excitement and engagement, encouraging attendees to participate and interact.
Cost Efficiency: Leveraging sponsor partnerships can help offset costs while providing high-value gifts to your attendees.
Memorable Impact: Unique and meaningful gifts leave a lasting impression, ensuring that your event is remembered long after it concludes.

FEATURE AI ARTIST

Whether you’re aiming to elevate your brand presence or add a touch of elegance to your event, we’ve got you covered. At Aiconiq Events, we specialize in featuring the finest Generative AI Artists—masters of pixels and imagination—to create bespoke visuals that leave a lasting impression. Our team carefully selects artists whose innovative and captivating work aligns with your event's theme and objectives. By incorporating AI-generated art, we ensure a unique and memorable experience for your attendees.

By entrusting Aiconiq Events with featuring AI artists, you can be confident that every visual element will be carefully selected and expertly managed to enhance your event. Let us handle the details, so you can focus on creating an unforgettable experience for your attendees.

Key Components:

Artist Selection: We curate a list of top Generative AI Artists whose styles and expertise match your event's vision, ensuring a perfect fit for your brand and audience.
Customized Visuals: The selected AI artists create bespoke visuals tailored to your event, from digital installations to interactive displays, enhancing the overall ambiance.
Integration with Event Theme: We ensure that the AI-generated art seamlessly integrates with your event's theme and branding, creating a cohesive and immersive experience.
Cutting-Edge Technology: Our featured AI artists utilize the latest technology to produce stunning and innovative visuals that captivate and engage attendees.
AI Art Installations: Our team oversees the setup and execution of AI art installations, ensuring everything runs smoothly and addressing any technical issues.

Importance:

Elevated Brand Presence: Featuring AI-generated art enhances your brand's image, showcasing your commitment to innovation and creativity.
Memorable Experience: Unique and captivating visuals leave a lasting impression on attendees, making your event stand out.
Engagement: Interactive and visually stunning AI art captures the attention of your audience, encouraging participation and interaction.
Innovation: Incorporating cutting-edge AI art demonstrates your forward-thinking approach, positioning your brand as a leader in embracing new technologies.
Customization: Bespoke visuals tailored to your event's theme and objectives create a personalized and impactful experience for your attendees.

EVENT RECAP

Whether you’re envisioning an event aftermovie that captures the energy, a concise summary of the thought-provoking keynotes, or a blog-friendly breakdown of engaging panel discussions, consider it done! At Aiconiq Events, we specialize in creating comprehensive and engaging event recaps that highlight the best moments of your event. Our team will weave together the highlights, laughter, and insightful moments into a vibrant summary that resonates with your audience and extends the impact of your event.

By entrusting Aiconiq Events with your event recap, you can be confident that every memorable moment will be expertly captured and presented. Let us handle the details, so you can focus on celebrating the success of your event and planning for the future.

Key Components:

Event Aftermovie: We produce dynamic aftermovies that capture the energy and excitement of your event, featuring key moments, attendee interactions, and behind-the-scenes footage.
Keynote Summaries: Our team provides concise and impactful summaries of thought-provoking keynotes, distilling the essential messages and insights for easy sharing.
Panel Discussion Breakdowns: We create detailed breakdowns of engaging panel discussions, highlighting key points, expert opinions, and audience interactions.
Visual Highlights: We compile photo galleries and highlight reels that showcase the most memorable moments, providing a visual narrative of your event.
Content for Blogs and Social Media: Our team crafts blog-friendly articles and social media posts that recap the event, driving engagement and extending the conversation online.

Importance:

Extended Impact: A well-crafted event recap extends the life and impact of your event, keeping the conversation going and reinforcing key messages.
Audience Engagement: Engaging recaps capture the attention of your audience, encouraging them to relive the experience and share it with others.
Brand Visibility: High-quality recaps enhance your brand's visibility and reputation, showcasing your event's success and your commitment to excellence.
Content Creation: Event recaps provide valuable content for your marketing efforts, from blog posts and social media updates to newsletters and press releases.
Memorable Documentation: Comprehensive recaps serve as a lasting documentation of your event, preserving the highlights and insights for future reference.

POST EVENT SUPPORT

Closing a project with thorough review and analysis is crucial for harvesting insights and evaluating the success of your event. At Aiconiq Events, we provide a full range of post-event services to ensure that every detail is addressed and that your event's impact is maximized. From thank you emails to detailed performance analyses, our team handles all aspects of post-event support, allowing you to focus on celebrating your success and planning for the future.

By entrusting Aiconiq Events with your post-event support, you can be confident that every detail will be expertly managed, allowing you to focus on celebrating your success and planning for the future. Let us handle the follow-up, so you can build on your achievements and create even more impactful events.

Key Components:

Thank You Emails: We craft personalized thank you emails for attendees, sponsors, and speakers, expressing gratitude and reinforcing positive relationships.
Social Media Posts: Our team creates engaging social media content to share highlights and thank participants, keeping the conversation going and maintaining engagement.
Invoicing and Budget Reviews: We manage invoicing and conduct thorough budget reviews to ensure financial accuracy and transparency.
KPI Reviews: We analyze key performance indicators to measure the success of your event and identify areas for improvement.
Feedback Surveys: We design and distribute feedback surveys to gather valuable insights from attendees, speakers, and sponsors.
Improvements and Suggestions: Based on feedback and performance analysis, we provide actionable suggestions for future events.
Experience Analysis: We conduct comprehensive analyses of attendee, speaker, and sponsor experiences to understand what worked well and what can be improved.

Importance:

Relationship Building: Personalized thank you emails and social media posts help maintain and strengthen relationships with attendees, sponsors, and speakers.
Continuous Improvement: Detailed feedback and KPI reviews provide insights that drive continuous improvement and enhance future events.
Financial Transparency: Thorough invoicing and budget reviews ensure financial accuracy and build trust with stakeholders.
Engagement: Post-event social media content keeps participants engaged and extends the event's impact.
Strategic Planning: Comprehensive experience analyses and improvement suggestions inform strategic planning for future events, ensuring ongoing success.